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Paper Format

Title Page, Headings, Order of Sections

In This Section

This section will provide guidelines and information on how to format your paper using APA @ Conestoga style.  This section covers

Font

The paper must have a consistent font size and format.  Unless otherwise stated, the font should be as follows:

Exceptions to this format include text inside tables and figures or images.

Margins

APA @ Conestoga is designed to work with the default settings in Microsoft Word applications.

If you are using another text program, make all margins 2.45cm.

Your text should be left-aligned which means the right-hand side of your paper should have a jagged line, but the left-hand side should be straight.

The following example shows an excerpt from the middle of a paragraph.

Example

relief from withdrawal symptoms in the form of gradually declining nicotine 
doses, group therapy provides the emotional support needed to effect the behavioral 
changes required to permanently quit smoking. While smoking is a difficult addiction 
to overcome, individuals who succeed substantially improve their chances to live 
longer and healthier lives; these healthy non-smoking individuals will eventually 
lead to a healthier non-smoking society for all.

Order of Sections in a Paper

APA @ Conestoga requires the following order for each section of your paper.  For more information about each section, please click on the title.

Title Page (numbered as page 1)

Table of Contents (start on a separate page, numbered as page 2; ask your instructor if this section is needed)

Abstract or Executive Summary (start on a separate page, numbered page 2 or numbered page 3; ask your instructor if this section is needed)

Body of Paper (start on a separate page, numbered page 3 if abstract is included/numbered page 2 if no abstract is included)

References (start on a separate page)

Appendices (start each on a separate page)

Title Page

The title page is the first page of the paper and indicates the title of the paper, the author of the paper, and other important information.  Read through this section to find out more about how to format the title page and what information to include.

All pages need a header with the title of the paper and a page number.  This line must be in Arial with size 12 font.

The title must be

  • left-aligned,

  • in all UPPERCASE LETTERS, and

  • no more than one line in length.

If your title is more than one line in length inside the header, shorten it for the header.

Content Order and Format

APA @ Conestoga requires a specific order for your content on the title page.  Use Title Case Capitalization.  Use Month, day, year in full form for the due date: October 5, 2014

The order of the content is as follows:

Title of Paper

Student Name

Student Number

Course Name and/or Course Code

Course Instructor

Due Date

Make sure that the font is Arial, size 12, double-spaced, and centred.  Hit the return key or enter key three times before writing the title of the paper.

Example

Image of a title page content: Title of Paper Student Name Student Number Course Name  or Course Code Course Instructor Due date

Table of Contents

A Table of Contents shows the reader how the report is organized. A typical Table of Contents includes a list of all headings and subheadings along with the page number on which that particular section starts. The List of Visuals is included on the Table of Contents and details any figures and tables included in the paper and the page number on which they can be found.

Always consult your instructor for specific guidelines regarding the Table of Contents for your assignments.

Placement

Table of Contents must be

  • on a separate page and

  • after the title page, before the Executive Summary and body.

Title

The title of your Table of Contents should be centered and bold using a level 1 heading.

Format

The format of the Table of Contents should have the following:

  • double spaced lines,

  • titles of headings and subheadings flush to left margin using appropriate indentation, and

  • page numbers flush to right margin.

For the List of Visuals

  • use level 1 heading for the title,

  • separate between Figures and Tables using a level 2 heading for each,

  • number Figures and Tables using a Roman numeral followed by a period, and

  • place the number and title flush to left margin, page number flush to right margin.

Executive Summary

A typical Executive Summary gives a complete overview of the entire report. It should state the subject matter of the report, and it should explain the methods used to gather data. In explaining the methods, indicate what kinds of primary and secondary research was used in the paper. An Executive Summary usually also includes a brief statement of the paper's findings and conclusions. It may also include

  • recommendations based on the findings and

  • limitations of the research.

The Executive Summary should be written in the present tense, except when discussing the methods used and  findings which should be in the past tense.

Placement

The Executive Summary should be placed

  • on a separate page and

  • immediately after the Table of Contents and before the body.

Title

The title of your Executive summary should be centered and bold using a level 1 heading.

Format

The format of the Executive Summary should

  • have double spaced lines and

  • be usually no longer than one page.

Remember to check with your instructor for any specific requirements for a particular assignment.

First Content Page

This first page of writing is page 2, which is clearly numbered in the header on the right-hand side with the title on the left-hand side in UPPERCASE LETTERS.
There is no heading above the first paragraph.

Example

SMOKING CESSATION STRATEGIES                                                                               2
         As Canadians become more aware of the consequences of smoking and the 
benefits of quitting, now more than ever before, smokers may feel external
and internal pressure to quit smoking. Although Canadians can celebrate that…

Headings

Headings can be used in papers to help guide the reader.  Ask your instructor if headings are required.

The following guidelines show you how to use different types of headings.

Level 1: Heading

Use level 1 headings for any major heading, including the References title, and Appendix titles.

Level 1 headings must have the following format:

  • centered

  • bold

  • Title Case Capitalization

Level 2: Subheading

Use level 2 subheadings for subsections of a level 1 heading.

Level 2 subheadings must have the following format:

  • left-aligned

  • bold

  • Title Case Capitalization

Level 3: Subheading

Use level 3 subheadings for subsections of a level 2 subheading.

Level 3 subheadings must have the following format:

  • indented (1 tab space)

  • bold

  • Sentence case capitalization

  • end with a period

Example

Image of Level 1, Level 2, and Level 3 headings in the paper based on the information provided above.
Heading Format for Reference Page: Level 1 Heading

SHOPPING FOR HEALTH 								                                     8

      
                                                              References
Heading Format for Appendix Page: Level 1 Heading

SHOPPING FOR HEALTH 								                                     9
                                    
      
                                                                Appendix A

Paragraph Format

Each paragraph must be indented using the following formats:

OR

Example

          While quitting smoking sounds simple, it is, in fact, anything but easy. 
Statistics show that most smokers struggle to quit, making repeated attempts before 
they are able to ultimately break free of their addiction (Konrad, 2010, para. 7).

References Format

Each reference must have a hanging indent.  For more information on formatting hanging indents using MS Word, visit our Resources & Templates section.

Example

Becona, E., & Miguez, C. (2008). Group Behavior Therapy for Smoking Cessation.      
                 Journal of Groups in Addiction & Recovery, 3(1/2), 63-78. 
                 doi:10.1080/15560350802157528

Checklist

Use the Paper Format Checklist to guide you through the steps listed above.  This checklist can be downloaded and printed.

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